Vixie setup guide: from sign-up to your first photo magnet sale.

Before you start

What you'll need

• A laptop or tablet for setup. It takes about 30 minutes of focus, but you don't have to do it all at once
• A way to get paid online: a Stripe, PayPal, Square, or SumUp account (all free to create)
• A photo or logo for your brand (optional, you can add it later)

The 6 steps

From empty dashboard to live booth.

1. 1

   Step 1: Create your account

   2 minutes

   Go to dash.vixie.app and sign up with your email. The default is a magic link, so there's no password to remember. Prefer a password? Select Use password instead, or sign up with Google. Your account and your 7-day free trial start once you confirm your email and sign in. No card needed to start. You add one when you take your first event live.

   The first time you sign in, a short setup opens on Where You Sell. Pick Live Events if you sell at markets and pop-ups.

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2. 2

   Step 2: Make it yours

   5 minutes

   Select Next to reach Your Account, and type your Business Name. Your Branded URL is made from it, something like yourname.vixie.shop. Your events and online store live at this address. To pick your own, select Customize. Once you change it, it's locked, so choose carefully. Website URL and logo are optional. Your website goes on your printable QR sign, and your logo shows on your event pages.

   Your Branded URL is set, and Next takes you to Payment Connection.

3. 3

   Step 3: Connect a way to get paid

   5 minutes

   On Payment Connection, connect Stripe, PayPal, Square, or SumUp. Or select Skip for now and do it later. Then check your currency in Payment Settings and select Finish. To connect later, open Settings, then Integrations, and select Connect next to your provider. With Stripe, you can sign in to an account you already have or create a new one. The Payments page in Settings only holds your currency and sales tax.

   Your provider shows Connected on the Integrations page.

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4. 4

   Step 4: Set up your first product

   5 minutes

   Open Products and select New Product. Pick Custom Photo, the type for photo magnets. Give it a name and add a few photos of finished magnets. Packs are what the customer buys. You start with a Single, a 3-Pack, and a 6-Pack, and each price is for the whole pack. Then pick a magnet size. You have to choose one before you can save. For round magnets, pick a Circle size. Under Magnet Border, pick Bordered for pressed magnets, where the border wraps around the back. Pick Borderless for flexible magnets cut flat. They print to the edge with no edge text, and more of them fit on each sheet. Select Save.

   Your product is saved. Visibility only controls your online store. You switch products on for each event in the event itself.

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5. 5

   Step 5: Match your magnet size to your press

   10 minutes

   No two presses cut at exactly the same size. In Print Studio, pick the size you sell and select Edit Measurements, just under the size. Under Manufacturer specs, pick the maker of your press as a starting point. Print a test sheet at actual size, cut and press one magnet, and compare. Nudge Photo Size, Edge Width, or Cut Offset a little, then select Save. While you're there, open Edge text. That's the branding printed in the border, usually your business name and website. Borderless magnets don't print it.

   Every future print at this size uses your measurements. Repeat for each size you sell.

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6. 6

   Step 6: Launch your first event

   5 minutes

   Open Events and select New event. Give it a name, like "Saturday Farmers Market". Pick a Payment Mode: Online, Online or Cash, Cash Only, or Prepaid if the host covers it. The online modes need a connected payment provider. On the right, tick the products you're selling, then select Save. The event shows as Upcoming, and nothing is live yet. Open Download and select Download sign for a printable sign with your QR code and link. The Event Date doesn't start the event. On the day, select Start.

   Your event is live. Customers scan, upload their photos, and order. Their orders show up on the event page.

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After your first sale

Once orders start coming in.

Orders show up on the event page as customers place them, with their photos. Once an order is paid, its magnets land in your Print Queue, ready to print in a batch.

Customers watch their order move

Every order gets a live status page with the customer's queue number. When the order reaches Ready, their page tells them to come to the booth, so you never shout names.

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Printing the orders that come in (the Print Queue)

You don't print orders one at a time. Open the Print Queue, select Print, and Vixie lays every paid magnet waiting onto a sheet.

1. 1

   Customers pay → magnets land in your Print Queue

   Only paid orders go in. A cash or unpaid order waits until you select Mark Paid. No exporting, no re-uploading.

2. 2

   Open the Print Queue

   Select Queue at the top of the event, or the Queue tab on the right. Switch from This event to Global to print everything waiting. Pick your paper size and how many pages to fill. Move an order to the top if a customer is waiting at the booth.

3. 3

   Select Print

   Vixie lays the magnets out and saves the sheet as a new batch under Prints. Magnets that don't fit stay in the queue for next time. The orders move to Printing, then Pressing once all their magnets are on a sheet.

4. 4

   Print the sheet, then select Mark as Printed

   Check the preview on the batch. Open Download for a PDF or PNG, or select Print to send it to your printer. Downloading or printing doesn't change your orders. Select Mark as Printed when the sheet is done, and they move to Ready.

Tips from the field

Small habits that save Saturday mornings.

Questions

Getting Started FAQ

Keep going

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